PROCUREMENT AND CONTRACTING OFFICE

HQ EUFOR, J8

BUTMIR Camp Sarajevo

Bldg. 225, 71210 Ilidza, BH

Fax: +387-33-495707

e-mail: taco@eufor.europa.eu

SUPPLY PROCUREMENT NOTICE

Supply and delivery of LOT 1 – Carpentry material, and/or LOT 2 – Electrical and Heating material, and/or LOT 3 – Plumbing material to Butmir Camp Sarajevo, 71210 Ilidza, Bosnia and Herzegovina

1.Publication reference

HQ EUFOR/ENGINEERING MATERIAL/2023-SU/017

2.Procedure

Open International Competitive Bidding Procedure, in order to establish Contract Purchase Agreement with fixed prices.

3.Budget year

2024

4.Financing

EUFOR Budget

5.Contracting Authority

European (EUFOR) in Bosnia and Herzegovina, represented by the EU HQ Procurement and Contracting Office (P&C), Butmir Camp Sarajevo, Bosnia and Herzegovina.

CONTRACT SPECIFICATIONS

6.Description of the supplies

Lot 1 - Supply and delivery of Carpentry material to EUFOR Camp Butmir Sarajevo, 71210 Ilidza, B&H.

Lot 2- Supply and delivery of Electrical and Heating material to EUFOR Camp Butmir Sarajevo, 71210 Ilidza, B&H.

Lot 3 – Supply and delivery of Plumbing material to EUFOR Camp Butmir Sarajevo, 71210 Ilidza, B&H.

The full technical specifications are enclosed as part of the published bidding dossier.

7.Number and titles of lots

The bidding dossier consists of 3 Lots:

Lot 1 – Carpentry material,

Lot 2 – Electrical and Heating material and

Lot 3 – Plumbing material.

The bidder must offer the whole listed supplies and quantities indicated for each lot. Partial bids will not be considered nor evaluated.

TERMS OF PARTICIPATION

8.Eligibility

Participation to this procedure is open on equal terms to all natural and legal persons of the Member States of the European Union Turkey, Iceland, Liechtenstein, Norway, Albania, Chile, Republic of North Macedonia, Mexico, Montenegro, Aruba, Canada, Hong Kong, Special Administrative Region of the People’s Republic of China, Israel, Japan, Singapore, South Korea, Switzerland, Taiwan the United Kingdom, the United States of America, Bosnia and Herzegovina and neighbouring countries, in accordance with Part II Article 3 and Part IV Article 3 of the EPF Implementing Rules applicable for expenditure financed through the Facility mechanism.

9.Grounds for exclusion

Bidders must submit a duly signed declaration, included in the Bid submission Form for a Supply Contract and Annex VI – Declaration of honour on exclusion and selection criteria.

10.Number of bids

Bidders may submit only one bid for the complete scope of supplies as outlined in the bidding documentation, for Lot 1 and/or Lot 2 and/or Lot 3. Bids for parts of lots will not be considered.

11.Bid guarantee

Bidders must provide a bid guarantee for Lot 1 – 800.00 EUR (1,600.00 BAM) Lot 2 – 400.00 EUR (800.00 BAM) and Lot 3 – 500.00 EUR (1,000.00 BAM). This guarantee will be released to unsuccessful bidders once the bidding procedure has been completed and to the successful bidder upon signature of the contract by all parties.

12.Performance guarantee

The successful bidder will be required to provide a performance guarantee set at: Lot 1 – 10% of the amount of the contract; Lot 2 – 10 % of the amount of the contract; Lot 3 - 10% of the amount of the contract. In case of award for two or all three lots to a same contractor a performance guarantee of 10 % of the Contract value will be required. Performance guarantee will be submitted at the signing of the contract. If the selected bidder fails to provide such a guarantee, the contract will be void and a new contract may be drawn up and sent to the bidder which has submitted the second best admissible bid.

13.Information meeting and/or site visit

No information meeting is planned.

14.Bid validity

Bids must remain valid for a period of 90 days after the deadline for submission of bids.

15.Period of performance

The contract shall have an initial duration of one year (01 January 2024 – 31 December 2024) with possibility to extend on yearly basis until maximum 31 December 2025.

SELECTION AND AWARD CRITERIA

16.Selection criteria

The selection criteria are specified in the published bidding dossier and will consist of:

LOT 1 – CARPENTRY MATERIAL

1.Administrative compliance

2.General Capacity

2a. Registration documents

3.Economical/financial capacity

3a. An average annual turnover of at least 250,000.00 EUR during the past three (03) years (2022, 2021, 2020)

4.Technical capacity

4a. The bidder must have executed at least one (01) contract consisting of providing Carpentry material, for a minimum contract value of 50,000.00 EUR during the past 3 years. The name of the recipient/employer or Contracting Authority must be mentioned.

5.Compliance with the technical specification (Annex II).

LOT 2 – ELECTRICAL AND HEATING MATERIAL

1.Administrative compliance

2.General Capacity

2a. Registration documents

3.Economical/financial capacity

3a. An average annual turn-over of at least 100,000.00 EUR during the past three (03) years (2022, 2021, 2020)

4.Technical capacity

4a. The bidder must provide evidence that he has been the main contractor for at least one (01) contract consisting of providing Electrical and Heating material for a minimum contract value of 20,000.00 EUR per year during the past 3 years. The name of the recipient/employer or Contracting Authority must be mentioned.

5.Compliance with the technical specification (Annex II)

LOT 3 – PLUMBING MATERIAL

1.Administrative compliance

2.General Capacity

2a. Registration documents

3.Economical/financial capacity

3a. An average annual turn-over of at least 150,000.00 EUR during the past three (03) years (2022, 2021, 2020).

4.Technical capacity

4a. The bidder must provide evidence that he has been the main contractor for at least one (01) contract consisting of providing Plumbing material for a minimum contract value of 35,000.00 EUR per year during the past 3 years. The name of the recipient/employer or Contracting Authority must be mentioned.

5.Compliance with the technical specification (Annex II)

17. Award criteria

LOT 1 and/or LOT 2 and/or LOT 3 - As specified in the published bidding dossier’s Instructions to Bidders, the contract will be awarded to the lowest priced bidder, while being fully administratively and technically compliant.

BIDDING

18.How to obtain the bidding dossier

The bidding dossier including all bidding instructions, selection and award criteria and contractual conditions shall be available as from 13 July 2023 from the following internet address: www.euforbih.org under tenders. Bids must be submitted using the standard bid form included in the bid dossier, whose format and instructions must be strictly observed.

Bidders with questions regarding this bid should send them in writing to Procurement and Contracting Office, Butmir Camp Sarajevo, 71210 Ilidza, BIH, Fax: 00387 33 495-707, e-mail: taco@eufor.europa.eu mentioning the publication reference shown in item 1 at least 21 days before the deadline for submission of bids given in item 19. The Contracting Authority must reply to all bidders' questions at least 11 days before the deadline for submission of bids given in item 19. Eventual clarifications to the bidding dossier will be published on the above mentioned website.

19. Deadline for submission of bids

Bids must be submitted in accordance with the instructions to bidders specified in the published bidding dossier and not later than Friday, 13 October 2023 at 14:00 hr. (CET) to the address specified in the instructions to bidders. Any bid received after this deadline will not be considered nor evaluated.

20.Bid opening and evaluation session

Bid opening and evaluation session shall take place during months of October and November 2023. Contract award procedure shall be organized in December 2023.

21.Language of the procedure

All written communications for this bidding procedure and contract must be in English.

22.Legal basis

Council Decision 2021/509/CFSP of 22 March 2021 establishing a European Peace Facility (EPF) mechanism to administer the financing of the common costs of European Union operations having military or defense implications.

Act of the Facility Committee of 30 June 2021 (Doc. EPF No 8984/2021) on Rules for the implementation of the revenue and expenditure financed under the European Peace Facility.

23.Classification level

This bidding procedure is EU unclassified.

Paket Tender

Paket Tender

Nabavka građevinskog materijala: stolarskog materijala, elektro i grejnog materijala i vodovodnog materijala za kamp Butmir Sarajevo

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